3 How-Tos For Staffing Your Child Care Center


Managing permits, licenses and certifications for your daycare, preschool, or child care center staff? Get organized with simplified How-To's, and make your job easier.Get Your Childcare Staffing Guide

1) How To: Qualify Your Child Care Assistants

The reality is, depending on your state, child care assistant staff- that is, not the director, lead teachers, instructors or providers- actually also need certifications and training. According to Child Care Aware, your child care staff could need most or all of the following permits:

  • A full child care license
  • A background check
  • CPR certification
  • Emergency preparedness certification
  • A food handling permit
  • Fingerprinting
  • Family engagement training

Be sure to make the requirements clear in your job posting, and ask your applicants about these briefly in your first interview. Applicants don't need to be fully certified when they apply so long as the training and background information (as listed above) is obtainable by their first day on the job with your child care facility. 

2) How To: Streamline Child Care Staff Permit Processes

Due to the comprehensive nature of certifications needed, even formally educated applicants with relevant degrees may still not have a food handlers card or CPR certification. Plus, as with the examples listed above, certifications often must be obtained from specific providers. The reality is, in some areas you may find educated applicants who still lack all of the state-mandated permits.

An easy solution: Gather information on what permits are needed and which providers you can use to get those permits, then put it in a packet with relevant website and contact information, and hand it to applicants as a condition of hire. You can even sign your business up with a permit provider and get a special link to give to your employees, or even pre-pay for them to get certified.

3) How To: Make Sure Your Staff Get All Their Permits

Some licenses, like a food handlers permit, require only a day’s worth of training and passing a straightforward, knowledge-based exam. Others, such as a Quality Rating and Improvement Systems (QRIS) accreditation, require weeks to months to process and are very in-depth.

The easy way? Simplify how to get your staff through the shorter, straightforward (but not less important) permits and licenses, so you can focus on the more complex permits. For instance:

  • Group training for CPR
  • Team packages First Aid training
  • Centralize food handler card testing

If possible, find a way you can independently monitor an applicant’s progress or results, so you can be sure your future staff is taking the necessary action to become employees and your current staff can maintain employment with you.

Get Your Requirements Checklist Today & Save Time!

We created a handy requirements checklist just for you, so you can see what you need at a glance. Click below to download your list. 

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